Responsible for directing, managing, coordinating, maintaining, and overseeing all HR, EHS, and Payroll departments, staff, and activities at the national level, to ensure compliance with federal, state and local laws, administrative rulings or governmental organizations and other regulatory and advisory authorities, which includes the proper implementation and adherence to company policies and procedures, while maintaining the highest ethical conscience.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Plan, develop, organize, implement, direct, manage, coordinate, and evaluate the organization’s Human Resource (HR) department, staff, and activities at the national level to ensure compliance will federal, state and local laws.
- Plan, develop, organize, implement, direct, manage, coordinate, and evaluate the organization’s Environmental, Health and Safety (EHS) department, staff, and activities at the national level to ensure compliance and adequate protection from work place and environmental hazards, with key involvement in OSHA and Workers Compensation, including cost control and return-to-work decisions.
- Plan, develop, organize, implement, direct, manage, coordinate, and evaluate the organization’s Payroll department, staff, and activities at the national level to ensure proper pay administration.
- Participate in the development of the organization’s plans and programs as a strategic partner, but particularly from the perspective of the impact on people.
- Enhance and/or develop, implement and enforce HR policies and procedures of the organization by way of systems that will improve the overall operation and effectiveness of the organization. In particular, manages the human resource information systems and provides necessary reports for critical analyses of the HR function and the people resources of the organization.
- Coordinate the activities of all HR Managers and subordinates in CA, TX, and FL. Work with plant GM’s and other managers to achieve plant-level goals.
- Maintain knowledge of HR, EHE, and Payroll policies, programs, laws and issues. Understand the differences between different state policies and programs and coordinates the integration of all such programs.
- Work with 3rd party vendors, advisors, and specialists to ensure compliance with HR, EHS and Payroll programs and processes.
- Provide high-level technical advice and knowledge to others within the human resource departments, as well as support to managers/executives/ownership.
- Manage specialized HR programs such as executive-level recruitment, relocation, employee communication, employee safety and health, Wellness, and community relations.
- Evaluates the HR division structure and team plan for continual improvement of the efficiency and effectiveness of the group as well as for providing individuals with professional and personal growth opportunities.
- At the corporate level, review, discuss, select, and oversee compensation, benefits, and performance management systems and ensure compliance with legal requirements, which includes areas such as health/dental/vision/life insurances, 401k plans, and bonus programs.
- Analyze statistical data and reports to identify and determine causes of problems and develop recommendations for improvement of organization’s policies and practices.
- Study legislation, legal decisions, and other legal issues to assess trends affecting the workplace to ensure legal compliance in the areas of HR, EHS and Payroll.
- Provide communication and information to managers/executives/ownership and subordinates by telephone, written format, e-mail, or in person.
- Develop, plan, direct and oversee training and workforce planning functions.
- Respond to any corporate-level governmental or agency inquiries, and/or represent the organization at HR, EHS, or payroll related hearings, audits, or investigations.
- Work with corporate counsel as needed on specific cases or legal actions, while maintaining confidentiality and ethical standards.
- Conduct audits and investigations as necessary to ensure compliance within HR, EHS or Payroll programs, processes or policies.
- Oversee the evaluation, classification and rating of occupations and job positions.
- Create and maintain documentation records as necessary to properly document areas of concern.
- Implement policies and procedures at the national level that are consistent with corporate guidelines but allow for special local needs. This would include policies and procedures that comply with appropriate governmental guidelines and insure legal compliance with various employment laws, e.g. EEO, ADA, FMLA, etc.
- Perform employee/employer relations functions at the highest and most complex level; may at times require performing difficult functions such as administering disciplinary procedures, conducting termination of employment, investigative procedures, lawsuits, litigated workers compensation claims, etc. Handle these topics legally with confidentiality, ethics, and professionalism which are critical factors for this area of work.
- Advise managers/executives/ownership on organizational policy matters and recommend needed changes.
- Develop staffing strategies and implementation plans and programs to identify talent within and outside the organization for positions of responsibility. Identify appropriate and effective external sources for candidates for all levels within the organization.
- Develop compensation and benefits programs to provide motivation, incentives and rewards for effective performance.
- Develop planning models to identify competency, knowledge and talent gaps and develop specific programs to fill the identified gaps.
- Establish credibility throughout the organization to be an effective listener and problem solver of issues related to HR, EHS, or Payroll.
- Develop appropriate policies and programs for effective management of the HR, EHS and Payroll departments of the organization. Included in this area would be programs for employee relations, sexual harassment, Safety training, management training, employee training, employee complaints, education, discipline, and career development, among others.
- Translate the strategic and tactical business plans of HR, EHS, and Payroll into operational plans.
The above list of essential functions is not exhaustive and may be supplemented as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Perform other duties as assigned.
Travel to attend meetings, seminars, or off-site Trend facilities (approximate travel up to 25%).
This position manages all employees in the HR, EHS and Paryoll departments at the national level, and is responsible for the performance management and hiring of the employees within that department.
- 15+ years HR experience in manufacturing, with the past 5 years at a Director level or higher
- Bachelor’s Degree in HR, Business, Finance, or other related degree from an accredited university
- Fluent bilingual English/Spanish
- High proficiency in Microsoft office and other specialized computer systems
- High proficiency in math skills
- SHRM-SCP or SPHR certification
- 5+ Years EHS experience
- 5+ years Payroll experience (ADP)
- 5+ years HR experience in printing/graphics
- Masters’ degree or equivalent; or 20+ years of related experience and/or training; or equivalent combination of education and experience
SUCCESS FACTORS/JOB COMPETENCIES:
Knowledge of HR/business/management principles, resource allocation, leadership, mentoring, production methods, and coordination of people/resources. Fluency in English and Spanish, including spelling of words, rules of composition, and grammar. Knowledge of laws, legal codes, precedents, government regulations, and executive orders. Knowledge of human behavior and performance, and teaching/instruction for individuals/groups. Must have the ability to resolve conflicts and negotiate with others; develop constructive and cooperative working relationships with others, and maintaining them over time; analyze information and evaluating results to choose the best solution and solve problems; use relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. The position requires being honest and ethical; accepting criticism and dealing calmly and effectively with high stress situations; a willingness to lead, take charge, and offer opinions and direction; and a willingness to take on responsibilities and challenges. Must be skillful in motivating, developing, and directing people, being aware of others, speaking and coordinating with others, interfacing with all levels of employees, critical thinking, active listening and dialogue, communication, negotiation, judgment and decision making skills, and solving complex problems by developing and evaluating options. Strong team building and interpersonal skills. Must be able to use personal protective equipment as required. Must have high business acumen, communication and consultation skills, be able to critically evaluate situations and recommend actions, have global and cultural awareness with ethical consciousness, be able to maintain confidentiality, possess high level leadership and navigational aptitude, and maintain strong relationship management.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical Demands: While performing duties of job, incumbent is frequently required to sit; use hands to finger, use computer/monitor/keyboard, handle or feel objects, tools or controls; reach with hands and arms; talk and hear. Employee must occasionally stand; walk; lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distant vision, peripheral vision, depth perception, and the ability to adjust focus.
- Work Environment: This position requires a majority of the work to be performed in an office environment and some work in a production environment. The office environment has a low noise level with ambient temperatures controlled by heating and air conditioning and PPE is not required. Office equipment (such as phones, computers, copiers, etc) are used. The production environment has a loud noise level and requires PPE (hearing protection), ambient temperatures are warmer in the summer and colder in the winter, and may have exposure to vapors, chemicals, dust, and odors. Other PPE may be required related to specific tasks.
Trend Offset Printing, West Division
3791 Catalina Street
Los Alamitos, CA 90720
Email Human Resources