INTEGRATED MEDIA PLANNER

USER GUIDE

Welcome! IMP, or Integrated Media Planner, allows editorial staff to manage content across multiple brands, create print and web assignments for internal and freelance staff, and track article production for a given issue or time period. Editorial, art and freelance staff will interact with the system as articles and related tasks are assigned.

Use this online manual as an IMP user guide, or jump to the cheat sheet section which contains summarized instructions for each job roll.  Section links are provided below for easier navigation.

WORKFLOW OVERVIEW

ACCESSING IMP
On-boarding email template

PROJECTS
Creating a Project
Related Content & Tasks

CONTENT
Creating a Content Item
Related Tasks
Related Projects
Related Assets
Related Assignments
Related Documents

TASKS
My Tasks
Tasks Page
Relating Tasks to Projects & Content

FREELANCE MODULE
Freelancers
Assignments
Buyout & Payment
How to Create a Payment Routine
How to Approve a Payment Routine

CHEAT SHEETS
Brand Manager Cheat Sheet
Step by Step: Creating Content
Freelancer Cheat Sheet
Managing Editor Cheat Sheet
Art Staff Cheat Sheet
Staff Editor Cheat Sheet

FAQ’s

WORKFLOW OVERVIEW

Common terms used in this manual:

  • Content Item – a record of an article, set of images, and/or video that will published
  • Assignment – a piece of work and associated information assigned for someone to provide content
  • Project – a group of Content Items,information, and related tasks used to produce a print issue or articles for the web for a given period; a digital runs heet
  • Task – assigned work to complete a Content Item or Project
  • Task Template – a predefined set of tasks that can be applied to a Content Item or Project
  • On-Boarding – the process of getting a freelance contributor added to the system, registered with Accounts Payable, and user credentials
  • Buyout – the process submitting a payment request for freelance work for a project

 

ACCESSING IMP

All internal and freelance users must have an IMP user profile before they can access the system.

Access for internal staff – Internal staff must be added to the system before they are able to log in. Please email ming@hipzoneinc.com to request access or click Request Access on the IMP log in page.

Access for freelance contributors – Freelance contributors need to be on-boarded before they can access the system. Additionally, they need to provide updated payment information at the same time. Assigning editors need to request freelance contributors provide necessary information directly to IMP administrators. Assigning editors should use the onboarding email template to email prospective freelance contributors. Once added to the system, the freelancer will receive credentials and instructions on accessing the system.

Logging in

  1. Go to http://imp.hipzoneinc.com
  2. Enter your standard network credentials*
    • Username: [first].[last]
    • Password: standard network password
  3. Click Log In

*If you do not have credentials, click Request Access

*When logging in for the first time, freelancers will be asked to agree to the standard Contributor Agreement. A link will be provided so that they may review the contract before agreeing. Note that by agreeing, freelancers will not need to physically sign any contracts. They are agreeing to the Agreement electronically.

ONBOARDING EMAIL TEMPLATE

*Assigning editors can use the following text to on-board a prospective freelance contributor. Simply copy & paste the text into an email and send to the prospective freelance contributor.

Email subject line:  IMP system for freelancers

Email body text:

We are rolling out a new editorial production tool called IMP. As a freelancer, you will have the opportunity to agree to the Contributor Agreement, receive assignments, submit content, and eventually track payments within the system. In order to give you credentials to the system, please provide the contact information listed below and an updated tax form.

  • First name:
  • Last name:
  • Make checks payable to (if different from above) (optional):
  • Name(s) to appear on byline:
  • Email address:
  • Phone number:
  • Payment mailing address as it appears on W-9:
  • Type of content you generally provide (e.g. articles, photography, illustrations,video, etc.):
  • Primary company media contact(s):

If contracted through an agency, fill in the following fields

  • Agency name (optional):
  • Agency mailing address (optional):
  • Agency email address (optional):

Attach completed W-9 tax form (W-8BEN for international). Please be sure to fill out the form completely with your signature. (If you want to sign your tax form digitally, see this link: http://tv.adobe.com/watch/acrobat-x/using-digital-signatures-in-a-pdf)

Please forward this information along with the appropriate signed tax form directly to ming@hipzoneinc.com. Within a few days of submitting your info, you will receive an IMP welcome email. 

PROJECTS

Overview

A project is the central management point for the creation of content for a specified time period or publication, e.g. a specific magazine issue or a given month’s worth of web content. A project can be thought of as a digital run sheet, but with far more tools and capabilities to manage the all aspects of the production of content across multiple brands and media platforms.

Project page

To view a list of projects available to you, click Projects in the menu bar. The Project page will list all projects within your group. This is where projects can be both created and saved within the system.

Project detail

Click on a project name to view Project Details. The Project detail contains all information related to a given project. It is where the basic information is defined, benchmark and due dates are defined, and all tasks associated with the production of the project.

Creating a Project

  1. Click Project from the menu bar
  2. Click Add Project, input fields will appear. If you belong to more than one editorial group, you will be asked to pick a group to associate the project with.
  3. Fill in all required fields and provide any additional information that will be useful.
    • Name – Project name (e.g.CLTP-141200 print), see Project Naming Rules below for more details.
    • Description – A brief description of the project, optional
    • Brand – Publication or associated brand
    • Platform – The media channel with which the project is associated, usually print or web. Note that fields change with each platform.
    • Department – The department responsible for the project, e.g. Editorial, Finance, etc.
    • On Sale Date (print) –The on-sale date for the print issue.
    • Pub Code (print) – The pub code for the associated print issue.
    • Issue Code (print) – The issue code for the associated print issue.
    • Destination Website (web)– The URL of the destination website.
    • Type – This describes what kind of project is being created, e.g. print run sheet,web run sheet, etc.
    • Owner – Usually Managing Editor.
    • Status – Whether or not the project is currently active.
    • Start Date – The beginning date of the project, will be automatically calculated based on the Completion date and task durations
    • Due Date – Project end date, should coincide with due date of the final task
    • Click Save

Project Naming Convention (sample)

Projects names should generally follow a naming convention for easy identification and uniformity across all brands. Projects are named with a brand/pub code, date/issue code, and project type.  Confer with your users to determine what works best for you.

Rules (sample)

Brand/pub codes – Use a 4 character code for print projects and a 3 character code for group projects (i.e. weblog):

  • TTN – Truck Trend Network
  • FWN – Four Wheeler Network
  • HRN – Hot Rod Network
  • SSN – Super Street Network
  • SCN – Super Chevy Network
  • M3N – Mustang 360 Network

Month/issue code

  • Use 6 digits to specify a date/issue code.
  • The last two digits are usually “00” except when identifying an SIP or projects that occur more than once a month in which case these numbers would be 01, 02, 03, etc.

Examples

  • Print run sheet – TRUP-140400 print
  • Web run sheet – TRU-140400 web
  • Web log – TTN-140401 weblog (for first week in April)
  • Print to XML to Web – TRUP-140400 XML
  • Buyout – TRUP-140400 buyout

Related Tasks

All individual pieces of work required to complete a project are represented as individual tasks. Each task is assigned to the individual responsible for that work item and contains a name, description, a start and due date. There is also an area where notes and other information can be recorded to provide additional information to the assignee. See Tasks section for more information and instructions on how to relate tasks with projects.

Related Content

If a content item has been associated with the project, it will be listed under the Related Content Items tab. See Content for more information and instructions on how to relate content items with projects.

CONTENT

Overview

A Content Item refers to the “home page” for any piece of content that will be created for publication. The Content Item detail page contains all of the information about the piece, provides the workflow tools to manage its creation, and serves as the repository for all of the assets related to it. This includes the text, images, videos, associated projects, assignments, and contracts, etc. It is the one-stop shop for everything relating to that piece of content.

*A Content Item is brand and platform universal meaning that a content item can be associated with any brand, type of project (i.e. run sheet or buyout) or platform (i.e. web or print). Therefore, brand information and platform specific information is associated at the project level, not on the content item level.

Contents page

Click Content> Content Items to see a list of all content that is available to you. The Content Item page is the repository for all Content Items in IMP. It is where content is both created and saved within the system.

Content Item detail

To view content details, choose a content item. The content detail displays all information related to a piece of content. It is where the basic information is defined, content creators are assigned, tasks and workflows are executed and where the associated assets are submitted.

Creating a Content Item

  1. Click Content> Content Items from the menu bar
  2. Click Add Content
  3. Fill in all required fields and provide any additional information that will be useful.
    • Title – The content item name (e.g. CLTP-141200 print), see Content Naming Rules below for more details.
    • Assigning Editor – the editor responsible for this content, not necessarily the content creator, but the editor in charge of managing its creation.
    • Description – a brief description of the content item
    • Category – Section groupings to help organize content
    • Type – This refers to the type of content being defined (text, photography, video, illustrations, etc.)
    • Notes – An open text field for any notes about the content
    • Due Date – the delivery date for the final content
    • Click Save

Content Naming Convention

Content Item names need to follow strict naming convention for easy identification and uniformity across all brands.

Guidelines

  • Naming convention should be 4-8 descriptive words. This is similar to a subject line of an email.
  • Should be descriptive so that any lay person can understand the title
  • Must be channel and brand neutral (no slug or issue code)
  • Should be search friendly

Exceptions

In order to differentiate among several recurring print-based departments (such as cover, masthead, table of contents, statement of ownership, ad index, indicia, etc.), a pub/issue code should be added to the end of the Content Item title.

Examples:

  • Table of contents TRUP-140400
  • Masthead TTRP-140900
  • Cover DSLP-140700

RELATED TASKS

All tasks associated with the creation and/or production of a content item. Each task has a name, description, an assigned user, and a start and due date. There is also an area where notes and other information can be recorded. See Tasks for more information and instructions on how to relate tasks with Content Items.

RELATED PROJECTS

Content items are created independently of where/when they will be published. Once that information has been defined, it must be associated with the Project that is managing the production of that publication (e.g. print run sheet project).

  • A single piece of content can be associated with multiple projects. It should be associated with a project each time it’s published across different publications and/or platforms
  • Content items are media neutral, i.e. they are not associated with any specific publishing channel or platform. The platform is defined by the project with which the content is associated. Platform specific information can be provided when the project association is made.

Associating Content Items to Projects

1. Click Related Projects
2. Click Associate Project


3. Check the box next to the desired project. Employ the search and filters to help locate the desired project, if necessary.
4. Click Save to Content


5. Add Version Detail, requiring certain information based on the type of project and associated media platform. Fill in all information and click Save.

Repeat as necessary if this content will be included in multiple projects.

RELATED ASSETS

Any photos and videos associated with the content item should be submitted and referenced in the Related Assets area.

RELATED ASSIGNMENTS

 

  • An Assignment must be created for each content item in order to assign a staff or freelance content creator (author, photographer, videographer, etc.) to the content item. This is where the details and expectations of the content item and associated deliverables will be defined. For freelancers, the assignment record allows them access to a content item, and ultimately drives the payment/buyout process.
  • A content item can have multiple assignments associated with it. For example, if one person has been assigned to write the article and another is assigned to take photographs, each would have their own, separate assignment.

*See Assignments for more details and instructions on how to associate an assignment with a Content item.

RELATED DOCUMENTS

 

Any documents associated with the content item will be submitted and stored in the related documents area. This includes both documents that may be useful for the content creation (e.g. spec sheets, charts, etc.) and the content text itself (e.g. MS Word documents). This area can be used by the editor to provide the content creator with useful documentation as well as by the author to provide the assigned content.

Submitting Content Documents

  1. Click Related Assets tab
  2. Click Add Document
  3. Click Browse
  4. Navigate to and select the desired document, click Open
  5. Provide a description of the uploaded document, if desired
  6. Click Save
  7. The document is now saved to the related documents tab and can be downloaded at any time by clicking on the document’s name.

TASKS

All of the individual pieces of work required to create content or complete a project are represented as individual tasks. Each task is assigned to the individual responsible for that work item and contains a name, description, a start and due date. There is also an area where notes and other information can be recorded to provide additional information to the assignee.

  • Tasks will be automatically routed to the assignee, who will be notified upon assignment and at the defined start date.
  • As soon as a task is begun, the assignee should click the Start the button to mark it as In Progress. Once the assignee is finished with the task, they must click Complete Task to mark it as complete and to notify the next task owner that they may begin the work on their task.
  • Optional: Each task contains both a start and a stop button. In addition to marking a task as In Progress,these can also be used to track real time spent on a given task. The assignee would click start when they begin working and stop whenever they stop working on the task. This does not signify that the task is complete,but that the user’s focus has shifted away from the task. They would do this every time they work on the task and then click Complete Task when i thas been completed. This is not required, but may be a useful for assessing time management.

MY TASKS

  • All of the tasks assigned to a user can be found under My Tasks in the Tasks menu. This is also the home screen that each user is taken to upon log in.
  • Tasks are listed by name, in due date order.
  • Each listing has the task name,associated Project or Content Item, Assignee name, status, and start and due dates.
  • From this screen the assignee can click the task name to view the task detail, or can click the blue Action icon and select Start to mark it as in progress or Complete when the task is finished.

TASKS PAGE

  • An Assigner can view all of the tasks for all projects/content items in the Task overview page found under Tasks in the Tasks menu. See Search for details on how to navigate this page.
  • Tasks status can also be defined on this page by clicking the arrow head or Play button to mark the task as In Progress, or the check box button to mark it as complete

RELATING TASKS TO PROJECTS & CONTENT

Adding Tasks to a Project or Content item

Tasks can be created and added individually or by task template. Task templates are pre-defined sets of tasks commonly associated with a project or the production of content. Each task in a task template is pre-filled with information that makes all of the tasks easy to customize to a specific content item or project, including due dates and task owners.

Add Tasks individually

  1. Click Related Tasks
  2. Click Add Task
  3. Fill out all required and necessary fields
  4. Click Save
  5. Repeat as necessary until all tasks required for the content creation have been added

Add Tasks by template

  • Click Related Tasks
  • Click Create Tasks by Template
  • Check the box next to the desired Task Template. Employ the search and filters to help locate the desired Task Template, if necessary.
  • Click Add

1. Review all added tasks, ensure that all due dates are accurate and adjust as necessary.

  • Individually: click the edit button next to an individual task. Alter start date, due date, or duration. Click Save
  • By Template: at the top of the Related Tasks tab area, alter the final due date in the “New Due Date” field. Click Task Recalculation. All task due dates will be recalculated according to the new due date. Review again to ensure accuracy of all task due dates.

Assigning tasks to the task owners (assignees)

  1. From the Job Role for Task drop down menu, select a job role.
  2. From the Assign To drop down menu, select the name of the user that corresponds to that job role, and that will be responsible for those tasks.
  3. Click Assign to update all tasks assigned to that job role
  4. Repeat for all remaining job roles

Customizing tasks

  • Click the edit button next to a given task to open the task in the edit mode
  • Confirm all details of the task or edit as necessary
  • Click Save

Adding additional tasks

If additional tasks are necessary for a particular Content Item, follow the instructions for creating tasks individually.

FREELANCE MODULE

The Contracts area is the Freelance module in the IMP system. It is the hub of all information associated with freelancers, their assignments, and payments.

Freelancers

  • All freelance contributors must have a freelancer profile page in order to paid.
  • Freelance contributors who do not deliver content and will not need to access IMP will need an IMP freelance profile but will not need a User profile (models, photo assistants, etc.).This will create a record for them in the system, allow them to receive payments and be associated with content or projects, but will not give them access to the system.

See Accessing IMP for information on how to on-board freelancers.

See Freelancer Cheat Sheet for detailed information about how to use IMP as a freelancer.

ASSIGNMENTS

An Assignment must be created for each content item in order to assign a staff or freelance content creator (author, photographer, videographer, etc.) to the content item. This is where the details and expectations of the content item and associated deliverables will be defined. For freelancers, the assignment record allows them access to a content item, and ultimately drives the payment/buyoutprocess.

General Information

  • Assignment Id: Automatically generated
  • Group: Automatically assigned
  • Assignment Type: Relates to the type of content to be delivered (e.g. Photos, text, etc.)
  • Assignment Category: Freelance
  • Contract Type: Contract associated with this particular assignment (if different than the one agreed to when first logging in to IMP)
  • Assignment Contracts: If additional or different contracts must be associated with the assignment, they can be uploaded under the
  • Assignment Contracts tab and will then be listed here.
  • Related Freelancer: Assigned freelancer
  • Supplier Number: Automatically generated number used by the Oracle payment system*

Content Information

  • Associated Content: select the Content item that the assignment is associated with

Fee Information

  • Fee type: Basis for the rate associated to the assignment, e.g. per assignment, per word, per page
  • Agreed Fee: Rate to be applied to the assignment, e.g. $0.50
  • Fee Note: Any additional information related to the fee

Assignment Information details

  • Editorial Status: Status of the assigned content item
  • Person making assignment: Assigning Editor
  • Department: Should be used to define the department that will be associated with the content being delivered.
  • Video content should be marked as Video
  • All other content should fall under Editorial
  • Assignment Type Details: Variable information depending on assignment type. This area should be used to detail the assignment specifics and expectations, i.e. content description, amount, due dates,etc.

Related Info Tabs

  • Assignment Contracts
  • Releases
  • Payments
  • Expenses

BUYOUT & PAYMENT

Below is an example of how you can create a Buyout report and begin the approvals and payment process.

  • Open Run sheet project
  • Click Save As
  • Rename project to say Buyout instead of Print or Web
  • Click edit
  • Change Type to Buyout
  • Change owner to yourself, if not already the owner
  • Change due date (+8 days from today)
  • Click Save
  • Click Related Tasks
  • Click Create Tasks by Template
  • Select appropriate Buyout task template for your title

 

  • Verify task assignees, alter as needed

Create a payment record for each freelance assignment associated with the project:

  • Click on Related Content Items
  • Select a Content Item requiring payment

*TIP: When selecting a content item, right click or command click to open in new tab. This will leave the project page open for easy access.

  • Click related assignment
  • Select [Assignment]
  • Click Payment
  • Add Payment
  • Click Select Related Project
  • Click Add next to appropriate project name
  • Fill in required fields,note that all accounting codes will be automatically generated.
  • Click Save (closes payment detail and returns you to related payments list page)
  • Return to the project to return to the list of content items and create additional payment records for each assignment in the project
  • If you opened the content item in a new tab, simply close the tab to get back to the project page. Otherwise, click on the payment ID number and then click [project name]
  • Once all payments records have been created, return to Buyout project
  • Click Related tasks and mark your task as complete. Doing so will notify your buy out approver that the buyout has been prepared and is ready for review.
  • View complete buyout report: Report>Operations>View Payment Report by Project & Brand> [Project Name]
  • The buyout report has 2 levels: summary of all payments and detailed report by freelancer. Click the invoice number to access the detailed report for a given freelancer.

Approving a Buyout

Editors can create buyouts in IMP and submit them to their Content Directors, General Managers and ultimately Finance for review and approval. The review and approval process is the same for each job role and is detailed below.

Accessing the Buyout Report

After the editor has created the buyout and ready to be submitted for approval, the Editor marks the associated task as complete, automatically generating an email to the next task owner, the Content Director, stating that the buyout is ready for review.

  • Click the link in the email to view your task and get more detailed information about the run sheet and related content.

Reviewing the Buyout Report

  • View the buyout report by clicking Reports and selecting Operations from the drop down menu.
  • Click View next to the Buyout Report listing
  • Click on the name of the appropriate buyout report to view the buyout
  • The top level of the report is a summary of all of the freelancers and related payment amounts to be paid for this project.
  • Click the invoice number to view the details of the payments to be made to each freelancer.
  • The detail view provides specific information about the payment, including the name of the content being paid, a description of the work provided, the type of expense, the amount total of that expense, and all related accounting codes.
  • There are also links to the content item details, assignment and payment record for even more detailed information about this payment.

Approving the Buyout

  • After reviewing the buyout report and all payments, click the link to the project to go back to the project details.
  • To approve the buyout, type the word “Approved” in the comment box and click Add (or hit Return). This will add the comment with your name, and a date and timestamp.
  • Click on Tasks in the left hand navigation area.
  • Click the blue box next to the task that has been assigned to you and click “Completed.” This will mark the task as complete and send an email notification to the next approver notifying them that the buyout is now ready for their review.

How to Create a Payment Routine

Creating payments for freelance assignments is now combined within the Project Overview page. There is no longer a need to build a separate Payment Routine report or associate a buyout task template. Payment approval order is automatically applied based on Editorial group. To create and submit a Payment Routine report, follow the steps below.

  • Open the corresponding project associated with the Freelance assignments
  • In the Project Details page, click or scroll down to the Assignments area
  • In the Assignments area, all freelance assignments associated with this project will be listed. Note the status column showing whether payments have already been created for each assignment. Select one or more assignments to be paid by checking the box next to the assignment name,then click Start Payment.
  • A Create Payment window will appear. Select the Platform Exclusivity and Expense type and then verify, edit, and/or input the payment amount, accounting codes, vendor invoice number (if supplied) and description for each payment entry.
  • Click the Submit button to save and submit the buyout for approval
  • Once submitted, the Project Detail page will appear. New payments will be displayed in the Payments area. For each entry, the current approver, next approver, and payment status is also displayed along with other payment information.
  • Payment entries can be edited by selecting one or more entries and clicking Edit. Please note that only administrators can edit payment amounts.

How to Approve a Payment Routine

 

Approvers will be notified via email when payment entries are ready for approval. The email will contain a link directly to the project that requires approval. If necessary, Approvers may edit payment information by selecting one or more entry and clicking Edit. Only  administrators have the ability to change payment amount once original payment entry has been made

CHEAT SHEETS

The pages in this section are designed to get users using the system quickly. The pages are organized by user role.

Brand Manager Cheat Sheet

1. On-boarding freelancers into the system

Freelance contributors need to be on-boarded before they can access the system. Additionally, they need to provide updated payment information at the same time. Assigning editors need to request freelance contributors provide necessary information directly to IMP administrators. Assigning editors should use the on-boarding email template to email prospective freelance contributors. Once added to the system, the freelancer will receive credentials and instructions on accessing the system.

2. Creating content

Below are the basic steps to creating a new Content Item. Refer to Step by Step: Creating Content below for detailed instructions.

  1. Create a new content item in IMP and populate with necessary information
  2. Using a content task template, assign tasks to individuals, work with Managing Editors to define due dates
  3. Create an assignment for staff and freelance contributors
  4. Associate content with a project (run sheet)

Step by Step: Creating Content

Create Content Item

For more detailed information about creating a content item, see the Creating a Content Item page

1. Click Content under the Content Items menu

2. Click Add

3. Fill in all required fields and provide any additional information that will be useful.

4. Click Save

Associating Content Items to Projects

5. Click Projects under the Related tab in the left hand navigation column

6. Click Associate

7. Click ADD next to the desired project. Employ the search and filters to help locate the desired project, if necessary.

8. The Add Version Detail page requires information based on the type of project and associated media platform. Fill in all relevant information.

9. Click Save

Adding Tasks to a Content item

10. Click Tasks under the Related tab in the left hand navigation column

11. Click Create Tasks by Template

12. Click ADD next to the desired Task Template. Once the tasks have loaded, review all due dates and insure that they are all accurate, adjust as necessary in the task detail.

13. To assign tasks to the task owners (assignees), select a job role from the Job Role for Task drop down menu

14. From the Assign To drop down menu, select the name of the user that corresponds to that job role, and that will be responsible for those tasks.

15. Click Assign to update all tasks assigned to that job role

Repeat steps 13-15 for all remaining job roles

Adding Assignments to a Content item

16. Click Assignments under the Related tab in the left hand navigation column

17. Click Add

18. Select Assignment Category to define whether the assignment is for a staff or freelance contributor.

19. Select appropriate type from the Assignment Type drop down menu

20. Select Related Freelancer or Staff member by clicking on the blue text link. This will launch a new page, click Add next to the name of the desired assignee.

21. Provide all relevant details for the given assignment

22. Click Save

*Note that the options and requested details may change according to the assignment type and categories chosen.

More information about Assignments and an explanation of these fields can be found under Assignments.

Freelancer Cheat Sheet

As a freelancer, you will have the opportunity to agree to the Contributor Agreement, receive assignments, submit content, and eventually track payments within the system. This cheat sheet is designed to provide a quick tutorial on using IMP.

Accessing the IMP system

  • You should have received an email from your primary editorial contact requesting freelance information and a completed tax form. Submit the information along with a signed and completed tax form directly to ming@hipzoneinc.com.In approximately 1-2 days, you will receive an IMP welcome email containing credentials and web links to access and use the system.
  • When logging in for the first time, you will be asked to agree to the Contributor Agreement. A link will be provided so that you may review the contract before agreeing. Note: By agreeing, you will not need to physically sign any contracts and are agreeing to the Agreement electronically.
  • The initial Home Page screen will display any recent assignments & task(s) thathave been assigned to you.

Receiving assignments

  • When an editor creates an assignment, you will automatically receive email notifications
  • Log into IMP to view the details of the assignment. Click the link within the email notification or within IMP, go to Contract> Assignments. Feel free to contact your assigning editor directly with any questions related to the assignment.

Submitting articles and images

Once you are ready to submit articles, images, videos, etc., click the Associated Content Item link in your assignment or go to Content> Content Items and choose the associated Content Item from the list.

Submitting Documents

  • You may upload documents such as article text in Word format, spreadsheets, etc.
  • Click the Related Documents tab
  • Click Add Document

! Do not upload hi-res images to Related Documents tab. Images and videos should be submitted using the Related Assets tab.

Marking tasks as complete

  • After completing a task, it is necessary to mark it as complete to automatically notify the appropriate editor
  • Choose a Tasks in the IMP menu. A list current tasks will be displayed. If you are unable to see tasks listed, check your task filters to view all tasks.
  • Select the appropriate task and click Complete Task

Releases, expenses & payment status

  • Go to Contract>Assignments and select the appropriate assignment
  • Choose the Related Releases tab and click Add Release to upload associated releases for the assignment.
  • Choose the Related Expenses tab at the bottom and click Add Expense to upload invoimps, related receipts, or other expense related document
  • To view payment information, choose the Related Payments tab and select a payment

Staff Editor Cheat Sheet

This cheat sheet is designed to provide a quick tutorial on using IMP for staff editors.

Accessing the IMP system

  • IMP can be found at imp.hipzoneinc.com
  • Enter your credentials and click Login
  • The initial Home Page screen will display any recent assignments & task(s)that have been assigned to you.

Receiving assignments

  • When an editor creates an assignment, you will automatically receive email notifications
  • Log into IMP to view the details of the assignment. Click the link within the email notification or within IMP, go to Contract> Assignments.

Submitting articles and images

Once you are ready to submit articles, images, videos, etc., go to Content> Content Items and choose the associated Content Item from the list.

Submitting Documents

  • You may upload documents such as article text in Word format, spreadsheets, etc.
  • Click the Related Documents tab
  • Click Add Document

!Do not upload hi-res images to Related Documents tab. Images and videos should be submitted using the Related Assets tab.

Marking tasks as complete

  • After completing a task, it is necessary to mark it as complete to automatically notify the appropriate editor
  • Choose a Tasks in the IMP menu. A list current tasks will be displayed. If you are unable to see tasks listed, check your task filters to view all tasks.
  • Select the appropriate task and click Complete Task

Uploading releases

  • Go to Contract> Assignments and select the appropriate assignment
  • Choose the Related Releases tab and click Add Release to upload associated releases for the assignment.

FAQs

How do I clear my web browser cache?

  • Clearing your browser cache after a system update is critical to take advantage of any bug fixes or new features in IMP. Click the appropriate link below for instruction on clearing web browser cache.
    Firefox, Chrome, Internet Explorer, Safari

How do I resolve the following error: “Experiencing problems connecting to the server”?

  • Ensure your Internet connection is working correctly by going to another website. If you are unable to connect to a different website, your Internet connection may not be working.
  • If you are experiencing this error after filling out form fields, it is possible that you have used an invalid character where the system is expecting only numerical values. For example, when creating assignments the use of non-numeric characters in the fee or length fields is known to cause this problem. We are working to make the error messages more descriptive.
  • Users may experience this error after a system update. It is highly recommended to clear your web browser cache after a system update for the new features and bug fixes to take effect. For instructions on how to clear your web browser cache, see FAQ on clearing browser cache.