PDF Generation Documentation
To avoid confusion, we refer to a PDF file which contains one page as a "single-page
PDF" and a PDF file which contains multiple pages as a "multi-page PDF." Single-page
PDF files should be given a name which corresponds to the document page number.
Submitting multi-page PDFs can cause issues with imposition and makes uploading correction pages difficult. If you have any questions
about naming conventions, please ask your CSR for more information. There are a
number of solutions for creating single-page PDF files:
- Print each page separately: Time consuming but cheap and accurate.
- Print a large multi-page PDF file, and separate in Acrobat: Only works with Acrobat
7 and above. Open the file and go to Document/Extract Pages..., then select Extract Pages
As Separate files. You may have to rename the files if the automatic naming in Acrobat
doesn't work for your particular document.
- Use third-party software:
Here are some links to useful software:
BatchPrint
(Quark only)
Output Factory (InDesign only)
Exporting from Adobe InDesign
Once you have loaded the settings specific to your version of InDesign (see below), you are ready to export your layout as a PDF file. To create a single-page PDF file, go to “File/Export...” Name the file, browse to where you want to put it, and make sure you are creating an Adobe PDF (Print) PDF file. Click the “Save” button. In the next window, select your newly loaded PDF export setting in the Adobe PDF Preset drop-down menu at the top. Do not change any other settings, except to choose the page that you will be exporting (If you choose to export all pages and extract them later, then select the all pages option). Click the “Export” button.
Continue until all pages have been exported.
| Adobe InDesign CS6 |
|
Download and unzip the .joboptions file to your desktop. Go to “File/Adobe PDF Presets/Define…” Click on the “Load” button and browse for the .joboptions file on your desktop.
Select the file, click “Open” and you're done! |
Download
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| Adobe InDesign CS5 |
| Download and unzip the .joboptions file to your desktop. Go to “File/Adobe PDF Presets/Define…” Click on the “Load” button and browse for the .joboptions file on your desktop.
Select the file, click “Open” and you're done! |
Download
|
| Adobe InDesign CS4 |
| Download and unzip the .joboptions file to your desktop. Go to “File/Adobe PDF Presets/Define…” Click on the “Load” button and browse for the .joboptions file on your desktop.
Select the file, click “Open” and you're done! |
Download
|
| Adobe InDesign CS3 |
| Download and unzip the .joboptions file to your desktop. Go to “File/Adobe PDF Presets/Define…” Click on the “Load” button and browse for the .joboptions file on your desktop.
Select the file, click “Open” and you're done! |
Download
|
Exporting from Quark Xpress
| QuarkXPress 8 |
|
Trend does not support Quark XPress 8. There is probably an option to export as PDF/X1-a; use that. It's recommended that you send in some test files before preparing all of your PDFs in order to ensure compatibility.
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Download
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| QuarkXPress 7 |
|
You can Export directly from QuarkXPress 7 with these settings. To load the settings,
once you've downloaded and unzipped the file, Open XPress and go to "Edit/Output
Styles…" and click on the "Import" button. Browse for the
file that you unzipped. To export a PDF, go to "File/Export/Layout as PDF"
and select the Trend PDF settings in the drop-down menu at the bottom of the page.
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Download
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| QuarkXPress 6.X |
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Detailed instructions for creating PDF files using QuarkXPress 6.X.
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Download
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| QuarkXPress 5.X |
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Detailed instructions for creating PDF files using QuarkXPress 5.X.
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Download
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Other applications
| Adobe Illustrator or Photoshop (all versions) |
|
We strongly discourage the use of Illustrator or Photoshop as layout programs. Use InDesign
instead; that's what's it was designed for. If you absolutely need to design something in Illustrator, then save as
an .ai file and place in InDesign to create your PDF. This will give the correct
crop marks, flattening, etc. as well as making for a cleaner PDF.
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Other layout applications
Many applications let you create PDF files; use these with caution. Most cannot create a press-ready PDF file that we can use, as they may not embed fonts, use the CMYK color space, or add crop marks. However, if your application has an option to create a PDF/X1-a file, then use that. If you are not sure if your application can create a usable PDF file, then please contact us as soon as possible so that we can test what you have.
Generic Distiller Settings
Some applications cannot create a PDF file at all, but can create a PostScript file, which you can then Distill into a PDF file if you have Acrobat Distiller. You can download the a .joboptions file below to load into Distiller. You must first create
a composite CMYK PostScript file from your layout application to make your PDF.
Do not use Distiller 3 to create PDFs, as it will not embed all of the fonts in
the PDF, which will negatively affect the output of your document.
These are "Job Options" files, which need to be placed in the "Settings"
folder on your computer. You will need to UnZip the files after they have been downloaded.
In Distiller 6, 7 and 8, you also have the option of creating a PDF/X1-a file. This
type of PDF is compatible with Trend’s workflow, so feel free to use it.